Executive Assistant

XPERTIZE AFRICA

As an Executive Assistant, your responsibilities are stated as below: • Manage the GM's calendar, interacting with internal and external executives, consultants and assistants to coordinate meetings. • Answer phones and direct all incoming calls to appropriate party promptly and efficiently. • Communicate and handle incoming and outgoing electronic communications • Screen incoming emails and distribute them to relevant team members for action or follow up. • Task follow-up: Not just through the prism of email dispatch, but towards assisting with deadlines/reminders. • Assist the GM with preparation of presentation materials: Must include collaboration / coordination with other team members for content development. • Handle unit / function routine correspondence. • Order office supplies as needed • Ensure meetings are scheduled effectively so that the GM uses time wisely • Book meeting rooms and venues • Book conference rooms when required • Follow-up with colleagues before (preparation) and after the meeting (Meeting's Minute + follow-up of action plan). • Create execution numbers and filing protocols to assist in document control processes • File documents and contracts in soft copy as required • Process invoices • Prepare background documents and outgoing mail • Ensure all office files are managed...

Morocco : Casablanca-Mohammedia - Rabat-Salé-Kénitra

2022-01-22

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Operation Supervisor- Tangier

AFRICAWORK

Our client, one of the world’s most comprehensive port networks, is recruiting an " Operation Supervisor ". PRINCIPAL ACCOUNTABILITIES: Manage, motivate and instruct operational team members ; Structure tasks and goals, and establish efficient courses of action, set priorities, organise information, efficiently execute daily tasks with considerations for high productivity through the effective allocation and utilization of equipment and labour; Responsible under the direction of the Execution Manager for the allocation and control of shift operational staff and the effective utilization of equipment resources to meet planned objectives; Responsible for maintaining a satisfactory level of staff discipline during the shift and report to Execution Manager in cases of any violations; Ensure that safe working practices according to TM2 policies and procedures are strictly adhered to; Supervise vessel berthing / sailing and mooring gang operations; Act as focal point to the vessel, yard and gate for any stevedoring issues; Coordinate the allocation of outsourced shuttle carriers operators and provide adequate supervision; Allocation of lashing gangs to specific vessels and responsibility for ensuring unlashing/lashing work is done according to the work plan and to a satisfactory standard; Ensure lashing...

Morocco : Agadir - Béni Mellal-Khénifra - Casablanca-Mohammedia - Dakhla - Errachidia - Fès - Guelmim - Laâyoune - Marrakech-Safi - Meknès - Oujda - Rabat-Salé-Kénitra - Settat - Tanger-Tétouan-Al Hoceïma - International

2023-01-03

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