Temporary Administrative Assistant

INTERNATIONAL RESCUE COMMITTEE

Job Purpose/Objective The Administration Assistant is responsible for providing support to all staff in IRC’s Nairobi International Hub.  The position also serves as an assistant to the Senior Administration Officer.   Key Responsibilities   Staff Support • Handle all visa processes for IRC staff and program support. • Handle travel – Air & Taxi & special transport requests • Prepare payment requests for the office, Advances & Travel reimbursement for staff expenses. • Prepare purchase requests for IHUB Support Team • Process visa applications for staff and follow up on issuance with respective Embassies. • Arrange transfers/transport to facilitate local transport. • Ensure accurate and prompt delivery of mail/messages/parcels. • Using the IRC format, generate reference letters for visas. • Using the format for referred visas, process to MOFA and follow-up. • Assist in data entry in the Immigration report for submission to MOFA. • Generate reference letters for visas/bank recommendation. • Manage the travel app…. Manage Travel Services • Process travel invoices for payment of air tickets & taxis • Liaise with Taxi/Cab companies, Liaise with contracted taxi companies. • Manage hot desking app…Manage hot desking at IHUB. • Liaison with the agents of the building  • Filing all related admin documents in a...

Kenya : Western

2023-10-07

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